The Council meets at 7.30 pm on the third Wednesday of the month, with the exception of August. Meetings take place in the Council Chamber of the Town Hall and all are welcome to attend. The agenda is published, as per statutory requirements, three days before the meeting. Hence, the agenda will be displayed on the Town Council notice board at the Town Hall on the second Friday of the month and will be available on line from that date.
Council Meeting Minutes
Minutes must be approved before they become the official record of the meeting and will be available to the public after the following meeting i.e. minutes of the June meeting will be approved at the July meeting. If you would like to view any approved minutes, a public copy is held in Eye Library and they will normally be available on line within a week of formal approval.
| Dates of Council of Town Council Meetings 2020 |
| Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page |
| 15th January - Agenda / Agreed Mins 15.01.20 / Bank Reconciliation / Accounts Payable – Jan 2020 / |
| 19th February - Agenda /Agreed Minutes 19.02.2020 / Bank Reconciliation / Accounts Payable – Feb 2020 |
| 18th March - Agenda / Agreed Minutes 18.03.2020/ Bank Reconciliation / Accounts Payable – March 2020 |
| 15th April – Meeting Cancelled. |
| 20th May - Agenda / Agreed Minutes 20.05.2020 /12.1 Final Budget Monitoring Report 2019-20 / 12.2 Committee membership 2020 / 12.2 Terms of Reference 2020 / 12.3 Section 137 Payments – 2019-20 /12.5 Internal Control Statement 2020-21 /12.7 Complaint Procedure 2020 / 12.7 Data Protection Policy – 2020 / 12.7 Dealing with Press & Media Policy May 2020 / 12.7 Freedom-of-information-publication-scheme-May-2020 / 12.7 Information Protection Policy – 2020 / 12.7 Information Security Incident Policy – 2020 / 14.1 Bank Reconciliation April 20 / 14.2 Accounts Payable – May / 14.6 Delegated decisions |
| 17th June - Agenda / Agreed Minutes / 10.1. Revised Budget 2020-21 V1 / 10.2. Section 1 – Annual Governance Statement 2019-20 / 10.3. Section 2 – Accounting Statements 2019-20 / 10.4. ETC – End of Year Internal Audit Report 2019-20 / 12.1 Bank Reconciliation – May 20 / 12.2 Accounts Payable – June |
| 15th July - Agenda / Agreed Minutes 15.07.2020 / 9.5 Committee membership July 2020 / 9.3 Business Plan 2020-21 / 9.4 Standing Orders – July 2020 / 11.1 Bank Reconciliation - 11.2 Accounts Payable – July |
| 7th August - Full Council Extra Ordinary Meeting Agenda /Agreed Minutes 07.08.2020 / Appendix A / Appendix B |
| 16th September - Agenda / Agreed Minutes 16.09.2020 / 9.2 Accessible Statement / 9.3.1 Grant Awarding Policy 2020 / 9.3.2 Councillor Induction Programme / 9.3.3 Equal Opps / 9.3.4 Health and Safety Policy / 11.2 Procurement of Advisors – Asset Management Committee / 13.1 Bank Reconciliation – August 20 / 13.2 Accounts Payable – September – Published / 13.4 Half Year Budget Monitoring report 2020-21 |
| 21st October - Agenda / Agreed Minutes 21.10.2020. / Accounts Payable – October 20 – Published / Bank Reconciliation – Sept 20 |
| 18th November - Agenda / Agreed Minutes 18.11.2020 / Accounts Payable – November 20 / Bank Reconciliation – Oct 20 |
| 14th December - Agenda / Agreed Full Council Meeting Mins 14.12.2020 /10.2 COMMITTEE Schedule 2021 / 11.1 Bank Reconciliation – Nov 20 / Accounts Payable – Dec 20 Published |
| Dates of Council of Town Council Meetings 2019 |
| Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page |
| 16th January – Agenda / 16.01.19 Agreed Mins/ Risk Management Policy / Bank Reconciliation @ 31.12.2018 / January 19 Accounts Payable |
| 20th February - Agenda / Agreed mins / Accounts Payable – Feb 19 / Bank Reconciliation @ 31.01.2019 / Green Cemetery Copse Policy / Asset Register Eye Town Council 2019 |
| 12th March – Extra Ordinary Meeting Agenda /Agreed Mins 12.03.2019 / Report for ETC / Appendix 1 Eye Neighbourhood Plan March 19 / Appendix 2 – The Consultation comments-responses schedule |
| 20th March – Agenda /Agreed Mins 20.03.2019 /Town Hall Risk Assessment / Background paper Mayors photos / Resolution on hiring charges / Background Paper on Hiring Charges / Cemetery Fees & Charges 2019 / Internal Control Statement 2019-20 / Bank Reconciliation @ 28-02-2019 / Accounts Payable |
| 17th April – Agenda/ Council mins 17.4.2019 / Accounts Payable / Bank Reconciliation March 19 / Eye Equal Opportunity Policy / Green Cemetery Policy / Budget virements |
| 15th May - Agenda /Agreed mins 15.05.2019 / Terms of Reference 2019 / Committee membership 2019 / Section 137 Donations 2018-19 / Complaints Procedure 2019 / Eye Freedom of information – publication scheme May 2019 / Data Protection Policy – GDPR compliant / Information Protection Policy / Information Security Incident Policy / Dealing with Press & Media Policy May 19 / Eye Bus Shelter Report / Bank Reconciliation @ 30.04.19 / Accounts Payable – Public / Final Budget Monitoring Report 2018-19 / Report to Eye Town Council – Proposal for electric vehicle charging in Eye |
| 19th June – Agenda / Agreed Mins 19.06.2019 / NP Costs funded from CIL / Annual Governance & Accountability Return 2018-19 / Eye Town Council – Internal Audit Report End-of-Year 2018-19 (Final) / Neighbourhood Plan Implementation Group – TOR / Bank Reconciliation @31.05.2019 / Accounts Payable – June 19 |
| 17th July – Agenda /Agreed Mins 17.07.2019 / Bank Reconciliation @ 30.06.2019 / Accounts Payable – July 19 Published |
| 18th September - Agenda / Agreed Mins 18.09.2019 / Bank Reconciliation @ 31.08.2019 / Accounts Payable – Aug-Sept 19 / Health and Safety Policy / Paddock-House Bulletin / Draft response to LP consultation ver 2 / Sections 1 & 2 AGAR / Section 3 AGAR |
| 16th October – Agenda / Agreed Mins 16.10.2019 / Grant Awarding Policy / Bank Reconciliation @ 30.09.2019 30.09.2019 / Accounts Payable – Public / COMMITTEE Schedule 2020 / Traffic Management Report |
| 20th November – Agenda /Agreed Full Council Mins 20.11.2019/ 3.1 Mid Suffolk Councillors’ briefing for Parish and Town Councils / 9.1 Asset management risk assessment / 9.2 Financial Regulations 2019 / 9.3 Standing Orders / 9.4 Eye Town Council Maintenance Contracts 2019 / 12.1 Bank Reconciliation @ 31.10.2019 / 12.2 Published Accounts payable – Nov 19 / 12.4 2019-20 Half Year Budget Report / 12.5 Interim Internal Audit Report October 2019 |
| 18th December – Agenda / Agreed Full Council Mins 18.12.19 /9.1 Draft Budget 2020-21 / 9.4 Electric vehicle charging / 12.1 Bank Reconciliation @ 30.11.2019 / Accounts Payable – Dec 19 |
| Dates of Council of Town Council Meetings 2018 |
| Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page |
| 19th December - Agenda /Ageed mins/Accounts Payable – December 18 /Bank Reconciliation @ 30.11.2018/ MSDC-Parish-Precept-Forms-201920 |
| 21st November – Agenda / Agreed mins / Draft Budget V2 / Suffolk Code of Conduct / Financial Regulations 2018 / Asset management risk assessment November 2018 / Assets of Community Value / Bank Reconciliation @ 31.10.2018 / Accounts Payable – November 18 / Eye Town Council – Interim Internal Audit Report 25 October 2018 (Final Copy) |
| 31st October – Extra Ordinary Meeting Full Council Minutes 31.10.2018 Agenda 31.10.2018 Eye Neighbourhood Plan_Proof Neighbourhood Plan Pre Submission Report Neighbourhood Plan Presentation |
| 17th October - Full Council Agreed Minutes 17.10.2018 Agenda 17.10.2018 Accounts Payable – October 18 Bank Reconciliation @ 30.9.2018 COMMITTEE Schedule 2019 Half Year Budget Monitoring @ 08.10.2018 |
| 19th September -Minutes Full Council 18.09.2018 Agenda 19.09.2018 Accounts Payable September Bank Reconciliation @ 31.8.2018 |
| 15th August Extra Ordinary Meeting – Agenda Settlement offer 15.08.18 ETC Agreed mins |
| 18th July - 18.07.18 ETC Agreed mins Agenda 2018 Appendix one – Compassionate Leave 2018 Community Infrastructure Levy Report Council Priorities July 2018 Bank Reconciliation @ 30.6.2018 Accounts Payable July 18 |
| 20th June - Agenda - Council Minutes 20.06.2018- Accounts Payable – June 18 - Bank Reconciliation @ 31.5.2018 - Town Hall Booking Conditions & Hire Agreements - Social Media and Electronic Communication Policy - Retention of Documents Policy |
| 16th May – Agenda, 16.05.2018 Agreed Minutes, 26.4.18, Standing Orders, Terms of Reference 2018, Committee membership 2018, Complaints Procedure – May 18, Dealing with Press & Media Policy May 18, Bank Reconcilliation @ 30.04.2018, May 18 – Accounts Payable, Eye Town Council – Internal Audit Report End-of-Year 2017-18, Annual Governance and Accounting Statement 2017-18 (Draft) |
| 18th April Agenda , 21.03.2018 18.04.18 ETC Agreed Minutes April Accounts Payable, Bank Reconciliation @31.03.2018, Budget Monitoring Report @31.03.2018 Data Protection Briefing and Check List Data Protection Policy Information Protection Policy Information Security Incident Policy Eye Town Council Priorities April 18 |
| 21st March 18 03 21 Agenda, 18.03.21 ETC confirmed minutes, Accounts Payable – March 18, Bank Reconciliation @ 28.2.2018, Internal Control Statement 2018-19, 2018-19 Risk Register 2018, Guide to Being a Mayor February 18, Councillor Induction Programme |
| 21st February – 18 02 21 Agenda, Full Council minutes 21.02.2018, Accounts Payable – February 2018, Asset Register Eye Town Council Revised Feb 18, Data Protection Policy, Risk Management Policy |
| 17th January – Agenda, ETC Approved mins 17 01 18 District Councillor’s Report, Accounts Payable, Sub-Committee membership, Grievance Procedure, Storage of Valuables Procedure |
| Dates of Council of Town Council Meetings 2017 |
| Agenda, Minutes & Appendices |
| Wednesday 18th of January 2017 Agenda 18.01.2017 ETC Approved mins 18 01 17 |
| Wednesday 15th of February 2017 Agenda Minutes |
| Wednesday 15th of March 2017 Agenda Minutes |
| Wednesday 19th of April 2017 Presentation 1 Presentation 2 Agenda Minutes |
| Wednesday 17th of May 2017 Minutes |
| Tuesday 23rd of May 2017 Ann Mtg Minutes Reports |
| Wednesday 21st of June 2017 Agenda Minutes District Councillor Report |
| Tuesday 4th of July 2017 Minutes |
| Wednesday 19th of July 2017 Agenda Minutes (approved) District Councillor Report |
| Wednesday 15th of August 2017 Extraordinary Meeting Agenda Minutes |
| Wednesday 18th of September 2017 Extraordinary Meeting Agenda Minutes |
| Wednesday 20th of September 2017 Agenda Minutes (agreed) Appendix A, Appendix B |
| Wednesday 18th of October 2017 Agenda Minutes (approved) |
| Monday 6th of November Extraordinary Meeting Agenda Archaeological Evalution Local Plan Response to MSDC Minutes (approved) |
| Wednesday 15th of November 2017 Agenda Proposed Budget Accounts Payable Minutes (final) Appendix A |
| Wednesday 20th of December 2017 – Agenda, (agreed) Minutes, F&G Minutes, Environ Minutes, Quarterly Audit, Bank reconcil, Accts payable, Planning Notes, DC Report, Budget, lone working, safeguarding, cemetery |
Dates of Council of Town Council Meetings 2016
| Agenda and Minutes |
| Wednesday 20th of January 2016 Agenda 20.1.2016 Approved Minutes 20.1.2016 |
| Wednesday 17th of February 2016 Agenda 17.2.2016 Approved Minutes 17.2.2016 |
| Wednesday 16th of March 2016Agenda 16.3.2016 Approved Minutes 16.3.2016 |
| Wednesday 20th of April 2016 Agenda 20.4.2016 Approved Minutes 20.4.2016 |
| Wednesday 18th of May 2016Agenda 18.5.2016 Approved Minutes 18.5.2016 |
| Wednesday 15th of June 2016 Agenda 15 6 2016 Approved Minutes 15.6.16 |
| Wednesday 20th of July 2016 Agenda 20.7.2016 Approved Minutes 20.7.16 |
| Wednesday 21st of September 2016 Agenda 21.9.2016 Approved Minutes-21-9-2016 |
| Wednesday 19th of October 2016 Agenda-19-10-2016 Approved Minutes-19-10-2016 |
| Wednesday 16th of November 2016 Agenda-16-11-2016 Approved Minutes-16-11-16 |
| Wednesday 21st of December 2016 Agenda-21-12-16 Approved Minutes 21.12.16 |
| Financial Papers for council | |||
| Date | Accounts Payable | Unpresented Cheques | Bank Balances |
| 20.1.2016 | Accounts Payable January 2016 | Unpresented cheques January 2016 | Bank Balances 6.1.2016 |
| 17.2.2016 | Accounts Payable February | Unpresented cheques February 2016 | Bank Balances February |
| 16.3.2016 | Accounts Payable March 2016 | Unpresented cheques March 2016 | Bank Balances March 2016.d |
| 20.4.2016 | Accounts Payable April 2016 | Unpresented cheques April 2016 | Bank Balances April 2016 2016 |
| 18.5.2016 | Accounts Payable May 2016 2016 | Unpresented cheques May 2016 | Bank Balances end of May 2016 |
| 15.6.2016 | Accounts Payable June2016 | Unpresented cheques June 2016 | Bank Balances end of June 2016 |
| 20.7.2016 | Accounts Payable July 2016 | Unpresented Cheques July | Bank Balances End 7 July 2016 |
| Dates of Council of Town Council Meetings 2015 |
| Agenda and Minutes |
| Wednesday 21st of January 2015 Agenda21.1.2015 Approved minutes 21.1.15 |
| Wednesday 18th of February 2015Agenda18.2.2015 Approved minutes 18.2.15 |
| Wednesday 18th of March 2015 Agenda18.3.2015 Approved minutes 18.3.2015 |
| Wednesday 15th of April 2015Agenda15.4.2015 Approved Minutes 15.4.2015 |
| Wednesday 20th of May 2015Agenda 20.5.2015 Approved Minutes 20.5.15 |
| Wednesday 17th of June 2015Agenda 17.6.15 Approved Minutes 17.6.15 |
| Wednesday 15th of July 2015Agenda 15.7.15. Approved Minutes 15.7.15 |
| Wednesday 16th of September 2015Agenda ApprovedMinutes16.9.2015 |
| Wednesday 21st of October 2015Agenda21.10.15. ) Approved Minutes 21.10.2015 |
| Wednesday 18th of November 2015Agenda 18 11 15 Approved Minutes 18.11.15 |
| Wednesday 16th of December 2015 Agenda 16.12.15 Approved Minutes 16.12.2015 |
Agenda and Minutes Extraordinary Meeting 4.11.15 Agenda 4.11.15. DraftMinutes 4.11.15
| Dates of Council of Town Council Meetings 2014 |
| Wednesday 20th of November 2013 Agenda 20.11.2013 ApprovedMinutes20.11.2013 |
| Wednesday 18th of December 2013 Agenda 18.12.2013doc ApprovedMinutes18.12.2014 |
| Wednesday 15th of January 2014 Agenda 15.1.2014doc ApprovedMinutes15.1.2014 |
| Wednesday 19th of February 2014 Agenda 19.2.2014doc ApprovedMinutes19.2.14 |
| Wednesday 19th of March 2014Agenda 19.3.2014 . Approved Minutes 16.3.2014 |
| Wednesday 16th of April 2014Agenda 16.4.2014doc ApprovedMinutes16.4.2014 |
| Wednesday 21st of May 2014Agenda 21.5.2014doc ApprovedMinute21.5.2014 |
| Wednesday 18th of June 2014Agenda 18.6.2014doc ApprovedMinute18.6.14 |
| Wednesday 16th of July 2014Agenda16.7.2014 ApprovedMinutes16.7.2014 |
| Wednesday 17th of September 2014Agenda17.9.2014 ApprovedMinute17.9.14 |
| Wednesday 15th of October 2014Agenda15.10.2014 ApprovedMinute15.10.14 |
| Wednesday 19th of November 2014Agenda19.11.2014 .ApprovedMinute19.11.14. |
| Wednesday 17th of December 2014Agenda17.12.2014 ApprovedMinutes17.12.15 |