EyeSuffolk.Org | Main Council Meetings and Minutes

Minutes of Town Hall Full Council Meetings

The Council meets at 7.30 pm on the third Wednesday of the month, with the exception of August. Meetings take place in the Council Chamber of the Town Hall and all are welcome to attend. The agenda is published, as per statutory requirements, three days before the meeting. Hence, the agenda will be displayed on the Town Council notice board at the Town Hall on the second Friday of the month and will be available on line from that date.

Council Meeting Minutes

Minutes must be approved before they become the official record of the meeting and will be available to the public after the following meeting i.e. minutes of the June meeting will be approved at the July meeting. If you would like to view any approved minutes, a public copy is held in Eye Library and they will normally be available on line within a week of formal approval.

2021 Eye Town Council Agendas and This table shows agendas and papers for meetings. Please note that the Committee Meeting Minutes can be found on the relevant Committee page on this website.
Jan	20th	Full Council Meeting Agenda 21.01.2021 / Full Council Meeting Agreed Mins 20.01.21 / Accounts Payable – January 2020 /2021-22 Budget – V3 / Bank Reconciliation – Dec 20 / Committee membership January 2021 / Grievance Procedure January 2020 / Storage of Council Assets Policy
Feb	17th	Full Council Meeting Agenda / Full Council Meeting Agreed Mins 17.02.2021 /12.1 Bank Reconciliation – Jan 21 / 12.2 Accounts Payable – February 2020 – Published
Mar	17th	Full Council Meeting Agenda / Full Council Meeting Agreed Minutes 17.03.2021 /10.2 2021-22 Budget – V4 / 10.3.1 Internal-Control-Statement-2021-22 / 10.3.2 Risk Management Policy Mar 2021 / 10.3.3 Business Plan 2021-22 V2 / Accounts Payable – March 2021 / Bank Reconciliation – Feb 21
April	21st	1.0 Agenda / Full Council Meeting Agreed Minutes 21.04.2021 / 9.1 Green Cemetery policy – April 2021 / 9.2 Terms of Reference Eye Skate Park Youth Council / 9.2 Application form for Youth Council / 10.2 Park Radio Grant Application / 10.3 Invest in Eye programme / 12.1 Bank Reconciliation – March 21 / 12.2 Accounts Payable – April 21
May	5th	Agenda / Annual Council Meeting Agreed Minutes 05.05.2021 / 8.3 Section 137 Expenditure 2021-22 / 13.1 Final budget monitoring report for 2020-21 / 13.2 Committee membership April 2021 / 13.2 Terms of Reference 2021 / 13.7 Complaint Procedure 2021 / 13.7 Data Protection Policy – 2021 / 13.7 Dealing with Press & Media Policy May 2021 / 13.7 Freedom-of-information-publication-scheme-May-2021 / 13.7 Information Protection Policy – 2021 / 13.7 Information Security Incident Policy – 2021 / 15.2 Accounts Payable – May Full Council
June	23rd	Agenda / Full Council Meeting minutes 23.06.2021 /10.1-2 AGAR 2020-21 / 10.3 Annual Internal Audit Report 2020-21 / 10.3 Eye Town Council – End of Year Internal Audit Report 2020-21 (Final Copy) / 12.0 Delegated Decisions / 13.1 May Bank Reconciliation / 13.2 Accounts Payable – June 21 / Risk Assessment for Face-to-Face Council meetings.
July	21st	Agenda / Full Council Meeting Agreed Minutes 21.07.2021 / 10.2 Q1 Budget Monitoring Report / 10.3 Standing Orders – July 2021 / 10.4 Financial Regulations 2021 / 13.1 June Bank Reconciliation / 13.2 Accounts Payable – July 21
Sept	15th	Agenda / Full Council Meeting Draft Minutes 15.09.2021 /10.1 Health and Safety Policy / 12.2 August Bank Reconciliation / 12.3 Accounts Payable – September / 12.4 Section 3 – external auditor report and certificate / 13. Delegated Decisions / 3.1 County Councillor Report – August 2021 / 3.2 District Councillor Report – September 2021
Oct	20th
Nov	17th
Dec	15th

Dates of Council of Town Council Meetings 2020

Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page

15th January - Agenda / Agreed Mins 15.01.20 / Bank Reconciliation / Accounts Payable – Jan 2020 /

19th February - Agenda /Agreed Minutes 19.02.2020 / Bank Reconciliation / Accounts Payable – Feb 2020

18th March - Agenda / Agreed Minutes 18.03.2020/ Bank Reconciliation / Accounts Payable – March 2020

15th April – Meeting Cancelled.

20th May - Agenda / Agreed Minutes 20.05.2020 /12.1 Final Budget Monitoring Report 2019-20 / 12.2 Committee membership 2020 / 12.2 Terms of Reference 2020 / 12.3 Section 137 Payments – 2019-20 /12.5 Internal Control Statement 2020-21 /12.7 Complaint Procedure 2020 / 12.7 Data Protection Policy – 2020 / 12.7 Dealing with Press & Media Policy May 2020 / 12.7 Freedom-of-information-publication-scheme-May-2020 / 12.7 Information Protection Policy – 2020 / 12.7 Information Security Incident Policy – 2020 / 14.1 Bank Reconciliation April 20 / 14.2 Accounts Payable – May / 14.6 Delegated decisions

17th June - Agenda / Agreed Minutes / 10.1. Revised Budget 2020-21 V1 / 10.2. Section 1 – Annual Governance Statement 2019-20 / 10.3. Section 2 – Accounting Statements 2019-20 / 10.4. ETC – End of Year Internal Audit Report 2019-20 / 12.1 Bank Reconciliation – May 20 / 12.2 Accounts Payable – June

15th July - Agenda / Agreed Minutes 15.07.2020 / 9.5 Committee membership July 2020 / 9.3 Business Plan 2020-21 / 9.4 Standing Orders – July 2020 / 11.1 Bank Reconciliation - 11.2 Accounts Payable – July

7th August - Full Council Extra Ordinary Meeting Agenda /Agreed Minutes 07.08.2020 / Appendix A / Appendix B

16th September - Agenda / Agreed Minutes 16.09.2020 / 9.2 Accessible Statement / 9.3.1 Grant Awarding Policy 2020 / 9.3.2 Councillor Induction Programme / 9.3.3 Equal Opps / 9.3.4 Health and Safety Policy / 11.2 Procurement of Advisors – Asset Management Committee / 13.1 Bank Reconciliation – August 20 / 13.2 Accounts Payable – September – Published / 13.4 Half Year Budget Monitoring report 2020-21

21st October - Agenda / Agreed Minutes 21.10.2020 . / Accounts Payable – October 20 – Published / Bank Reconciliation – Sept 20

18th November - Agenda / Agreed Minutes 18.11.2020 / Accounts Payable – November 20 / Bank Reconciliation – Oct 20

14th December - Agenda / Agreed Full Council Meeting Mins 14.12.2020 /10.2 COMMITTEE Schedule 2021 / 11.1 Bank Reconciliation – Nov 20 / Accounts Payable – Dec 20 Published

Dates of Council of Town Council Meetings 2019

Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page

16th January – Agenda / 16.01.19 Agreed Mins/ Risk Management Policy / Bank Reconciliation @ 31.12.2018 / January 19 Accounts Payable

20th February - Agenda / Agreed mins / Accounts Payable – Feb 19 / Bank Reconciliation @ 31.01.2019 / Green Cemetery Copse Policy / Asset Register Eye Town Council 2019

12th March – Extra Ordinary Meeting Agenda /Agreed Mins 12.03.2019 / Report for ETC / Appendix 1 Eye Neighbourhood Plan March 19 / Appendix 2 – The Consultation comments-responses schedule

20th March – Agenda /Agreed Mins 20.03.2019 /Town Hall Risk Assessment / Background paper Mayors photos / Resolution on hiring charges / Background Paper on Hiring Charges / Cemetery Fees & Charges 2019 / Internal Control Statement 2019-20 / Bank Reconciliation @ 28-02-2019 / Accounts Payable

17th April – Agenda/ Council mins 17.4.2019 / Accounts Payable / Bank Reconciliation March 19 / Eye Equal Opportunity Policy / Green Cemetery Policy / Budget virements

15th May - Agenda /Agreed mins 15.05.2019 / Terms of Reference 2019 / Committee membership 2019 / Section 137 Donations 2018-19 / Complaints Procedure 2019 / Eye Freedom of information – publication scheme May 2019 / Data Protection Policy – GDPR compliant / Information Protection Policy / Information Security Incident Policy / Dealing with Press & Media Policy May 19 / Eye Bus Shelter Report / Bank Reconciliation @ 30.04.19 / Accounts Payable – Public / Final Budget Monitoring Report 2018-19 / Report to Eye Town Council – Proposal for electric vehicle charging in Eye

19th June – Agenda / Agreed Mins 19.06.2019 / NP Costs funded from CIL / Annual Governance & Accountability Return 2018-19 / Eye Town Council – Internal Audit Report End-of-Year 2018-19 (Final) / Neighbourhood Plan Implementation Group – TOR / Bank Reconciliation @31.05.2019 / Accounts Payable – June 19

17th July – Agenda /Agreed Mins 17.07.2019 / Bank Reconciliation @ 30.06.2019 / Accounts Payable – July 19 Published

18th September - Agenda / Agreed Mins 18.09.2019 / Bank Reconciliation @ 31.08.2019 / Accounts Payable – Aug-Sept 19 / Health and Safety Policy / Paddock-House Bulletin / Draft response to LP consultation ver 2 / Sections 1 & 2 AGAR / Section 3 AGAR

16th October – Agenda / Agreed Mins 16.10.2019 / Grant Awarding Policy / Bank Reconciliation @ 30.09.2019 30.09.2019 / Accounts Payable – Public / COMMITTEE Schedule 2020 / Traffic Management Report

20th November – Agenda /Agreed Full Council Mins 20.11.2019/ 3.1 Mid Suffolk Councillors’ briefing for Parish and Town Councils / 9.1 Asset management risk assessment / 9.2 Financial Regulations 2019 / 9.3 Standing Orders / 9.4 Eye Town Council Maintenance Contracts 2019 / 12.1 Bank Reconciliation @ 31.10.2019 / 12.2 Published Accounts payable – Nov 19 / 12.4 2019-20 Half Year Budget Report / 12.5 Interim Internal Audit Report October 2019

18th December – Agenda / Agreed Full Council Mins 18.12.19 /9.1 Draft Budget 2020-21 / 9.4 Electric vehicle charging / 12.1 Bank Reconciliation @ 30.11.2019 / Accounts Payable – Dec 19

Dates of Council of Town Council Meetings 2018

Agenda, Minutes & Appendices Please note that Committee Meeting Minutes can be found on the relevant Committee page

19th December - Agenda /Ageed mins/Accounts Payable – December 18 /Bank Reconciliation @ 30.11.2018/ MSDC-Parish-Precept-Forms-201920

21st November – Agenda / Agreed mins / Draft Budget V2 / Suffolk Code of Conduct / Financial Regulations 2018 / Asset management risk assessment November 2018 / Assets of Community Value / Bank Reconciliation @ 31.10.2018 / Accounts Payable – November 18 / Eye Town Council – Interim Internal Audit Report 25 October 2018 (Final Copy)

31st October – Extra Ordinary Meeting Full Council Minutes 31.10.2018 Agenda 31.10.2018 Eye Neighbourhood Plan_Proof Neighbourhood Plan Pre Submission Report Neighbourhood Plan Presentation

17th October - Full Council Agreed Minutes 17.10.2018 Agenda 17.10.2018 Accounts Payable – October 18 Bank Reconciliation @ 30.9.2018 COMMITTEE Schedule 2019 Half Year Budget Monitoring @ 08.10.2018

19th September -Minutes Full Council 18.09.2018 Agenda 19.09.2018 Accounts Payable September Bank Reconciliation @ 31.8.2018

15th August Extra Ordinary Meeting – Agenda Settlement offer 15.08.18 ETC Agreed mins

18th July - 18.07.18 ETC Agreed mins Agenda 2018 Appendix one – Compassionate Leave 2018 Community Infrastructure Levy Report Council Priorities July 2018 Bank Reconciliation @ 30.6.2018 Accounts Payable July 18

20th June - Agenda - Council Minutes 20.06.2018- Accounts Payable – June 18 - Bank Reconciliation @ 31.5.2018 - Town Hall Booking Conditions & Hire Agreements - Social Media and Electronic Communication Policy - Retention of Documents Policy

16th May – Agenda, 16.05.2018 Agreed Minutes , 26.4.18, Standing Orders, Terms of Reference 2018, Committee membership 2018, Complaints Procedure – May 18, Dealing with Press & Media Policy May 18, Bank Reconcilliation @ 30.04.2018, May 18 – Accounts Payable, Eye Town Council – Internal Audit Report End-of-Year 2017-18, Annual Governance and Accounting Statement 2017-18 (Draft)

18th April Agenda , 21.03.2018 18.04.18 ETC Agreed Minutes April Accounts Payable, Bank Reconciliation @31.03.2018, Budget Monitoring Report @31.03.2018 Data Protection Briefing and Check List Data Protection Policy Information Protection Policy Information Security Incident Policy Eye Town Council Priorities April 18

21st March 18 03 21 Agenda, 18.03.21 ETC confirmed minutes, Accounts Payable – March 18, Bank Reconciliation @ 28.2.2018, Internal Control Statement 2018-19, 2018-19 Risk Register 2018, Guide to Being a Mayor February 18, Councillor Induction Programme

21st February – 18 02 21 Agenda, Full Council minutes 21.02.2018, Accounts Payable – February 2018, Asset Register Eye Town Council Revised Feb 18, Data Protection Policy, Risk Management Policy

17th January – Agenda, ETC Approved mins 17 01 18 District Councillor’s Report, Accounts Payable, Sub-Committee membership, Grievance Procedure, Storage of Valuables Procedure

Dates of Council of Town Council Meetings 2017

Agenda, Minutes & Appendices

Wednesday 18th of January 2017 Agenda 18.01.2017 ETC Approved mins 18 01 17

Wednesday 15th of February 2017 Agenda Minutes

Wednesday 15th of March 2017 Agenda Minutes

Wednesday 19th of April 2017 Presentation 1 Presentation 2 Agenda Minutes

Wednesday 17th of May 2017 Minutes

Tuesday 23rd of May 2017 Ann Mtg Minutes Reports

Wednesday 21^st of June 2017 Agenda Minutes District Councillor Report

Tuesday 4th of July 2017 Minutes

Wednesday 19th of July 2017 Agenda Minutes (approved) District Councillor Report

Wednesday 15th of August 2017 Extraordinary Meeting Agenda Minutes

Wednesday 18th of September 2017 Extraordinary Meeting Agenda Minutes

Wednesday 20th of September 2017 Agenda Minutes (agreed) Appendix A, Appendix B

Wednesday 18th of October 2017 Agenda Minutes (approved)

Monday 6^th of November Extraordinary Meeting Agenda Archaeological Evalution Local Plan Response to MSDC Minutes (approved)

Wednesday 15^th of November 2017 Agenda Proposed Budget Accounts Payable Minutes (final) Appendix A

Wednesday 20th of December 2017 – Agenda, (agreed) Minutes, F&G Minutes, Environ Minutes, Quarterly Audit, Bank reconcil, Accts payable, Planning Notes, DC Report, Budget, lone working, safeguarding, cemetery

Dates of Council of Town Council Meetings 2016

Agenda and Minutes

Wednesday 20th of January 2016 Agenda 20.1.2016 Approved Minutes 20.1.2016

Wednesday 17th of February 2016 Agenda 17.2.2016 Approved Minutes 17.2.2016

Wednesday 16th of March 2016Agenda 16.3.2016 Approved Minutes 16.3.2016

Wednesday 20th of April 2016 Agenda 20.4.2016 Approved Minutes 20.4.2016

Wednesday 18th of May 2016Agenda 18.5.2016 Approved Minutes 18.5.2016

Wednesday 15^th of June 2016 Agenda 15 6 2016 Approved Minutes 15.6.16

Wednesday 20th of July 2016 Agenda 20.7.2016 Approved Minutes 20.7.16

Wednesday 21st of September 2016 Agenda 21.9.2016 Approved Minutes-21-9-2016

Wednesday 19th of October 2016 Agenda-19-10-2016 Approved Minutes-19-10-2016

Wednesday 16^th of November 2016 Agenda-16-11-2016 Approved Minutes-16-11-16

Wednesday 21st of December 2016 Agenda-21-12-16 Approved Minutes 21.12.16

Financial Papers for council
Date	Accounts Payable	Unpresented Cheques	Bank Balances
20.1.2016	Accounts Payable January 2016	Unpresented cheques January 2016	Bank Balances 6.1.2016
17.2.2016	Accounts Payable February	Unpresented cheques February 2016	Bank Balances February
16.3.2016	Accounts Payable March 2016	Unpresented cheques March 2016	Bank Balances March 2016.d
20.4.2016	Accounts Payable April 2016	Unpresented cheques April 2016	Bank Balances April 2016 2016
18.5.2016	Accounts Payable May 2016 2016	Unpresented cheques May 2016	Bank Balances end of May 2016
15.6.2016	Accounts Payable June2016	Unpresented cheques June 2016	Bank Balances end of June 2016
20.7.2016	Accounts Payable July 2016	Unpresented Cheques July	Bank Balances End 7 July 2016