Minutes of the Town Hall Committee
Meeting held at 7pm on 22nd July 2020
by zoom video link
Persons
present: Cllrs Byles (Chair), Evitt, Brandon, Blake (briefly as his internet
connection was poor), O’Mard, Smith and Berry (co-opted member)
1. Apologies for absence Cllr Hudson.
2. Declaration of any interests and
consideration of
Requests for Dispensation. None received
3. Public requests and community
announcements – none
received.
4. Minutes of the previous meeting held on 25th June – noted
and approved.
5. The PWLB deferral of payments for six
months application. The
receipt of formal approval of deferral of payments of the PWLB loan for 6
months by the Ministry of Housing Communities and Local Government was noted.
6. Bookings of Town Hall and future
opening. The Chair noted
bookings remain very sparse mainly because the government Covid regulations
remain very restrictive particularly regarding any slightly sporty activity. However,
a wedding enquiry has been received and the Zumba class will be back in
September. Future bookings will depend upon how the coronavirus situation
develops.
7. A new Chair and deputy Chair. The Committee approved the
appointment of Cllr O’Mard as Chair and Cllr Brandon as deputy chair. The Chair
will arrange zoom meetings with the Town Clerk and the caretaker, so they are
aware of the day to day work of the Committee. Cllr Berry the co-opted member
will continue to look after the fabric of the Town Hall building and to
organise any repairs needed and the Town Clerk will help both Chair and deputy
Chair as she has the present Chair.
8. Any other business. Cllr Smith noted that toilet rolls
were being used in the Town Hall when sheet toilet roll should be used (sheets
are required by Covid regulations). The Chair will investigate. Cllr
Evitt enquired about the present state of the leak in the upper part of the
building above the coffee bar area. Cllr Berry explained a stretchy fibre glass
paint has been applied to this area which is in the projecting parapet not the
roof and that so far, this basic repair has worked. If it does not a more
extensive repair will be required using scaffolding (money has been earmarked
for this job). The stain in the corner above the coffee bar area needs
repainting. Cllr Berry and Cllr Smith may do this in the next few weeks. Cllr
Berry invited Cllr O’Mard to the meeting on Friday morning to discuss with MSDC
the cleaning of toilets required by Covid regs. Cllr Smith noted the caretaker
has moved chairs from the town hall to the office in Tacon Close – the Chair
will investigate this. Cllr Brandon asked what was happening with the red Biffa
bin outside the Town hall. The Chair explained that the County Council will not
take enforcement notice and that the chemist has no space to store it and that
there was a concern that vandals would set it on fire or ignite a fire in the
bin. The Chair will take the matter up with the fire brigade to see if they can
advise on the situation.
9. The next meeting of the Town Hall
Committee – 24th
September 2020.
10. Resolutions to Eye Town Council – none
The Meeting
ended at 7.30pm.